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| FEATURE |
FUNFUNCTION |
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| ALL INFORMATION IN ONE PLACE |
This will be your most used page where you can see the Landlord details, tenant details, tenancy details. Easy for communication. Click on an email link to contact any party. All phone numbers clearly displayed. |
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| Tenancy Set Up |
Enter tenants and dates here |
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| Financial |
Enter all Financial information here. All of these fields can easily be inserted into letters providing easy confirmation to both Landlords and Tenants of a new Tenancy. |
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| Tenancy Application Check List |
A unique check list to prevent you missing anything during a tenancy application.· Tenants references· Arranging an Inventory· Confirmation Letters· Gas Safety Certificate being held· Electrical safety Certificate Held· Energy Performance Certificate held· Enough sets of keys heldHandy notes boxes allow communication between negotiators at this crucial stage of creating a tenancy. E.g Landlord leaves a message saying they will drop 2 sets of keys in on Thursday. This can be clearly seen in the notes box thus creating a communicative running commentary between members of staff. |
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| Tenancy Started Checklist |
Once the Tenancy has started there are things to put in place to ensure the rest of the tenancy runs smoothly. This check list will ensure you don’t miss anything.· Send Landlord confirmation letter confirming that tenancy has started· Set Task date for Management Inspection· Set Task date for Tenancy Extension Letters to be sent· Register Security Deposit· Send Certificate to tenant within 14 days· Ensure EPC is heldThis tenancy started page will also allow you to record meter readings for the start of this tenancy. |
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| Tenancy End Check List |
Excellent checklist to follow once a tenant has given notice or a Landlord has asked for notice to be given. Includes· Sending End Of Tenancy Letters· Records End of Tenancy Issues and Disputes· Shows Security Deposit Held· All tenants forwarding addresses can be entered here· Final meter readings can be recorded· Reminder to close tenancy on Tenancy Deposit Website· Record of monies returned to tenantCheck this list against mine This section also hosts an End Of Tenancy notes box allowing anything to be entered during a tenancy that MUST be checked at the end of the Tenancy. E.G tenant broke bathroom window but promised to have it replaced at his cost. Check this has been done.Just another example of i2lets aim to reduce the element of human error. |
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| Tasks |
Easy to set all tasks here. · Date for Tenancy Extension Letters to be sent· Date to chase the signed inventory back from tenant· Anything general at all. EG set a task to make sure that tenant has accepted recent rent increase.Tasks set here will show up on the main menu on the day that they should be actioned. |
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| Communication |
Allows easy communication to all parties associated with this tenancy.Select from one tenant to all tenants to guarantors to landlord or everyone !Eg. A late rent email can be sent to all tenants and guarantors. |
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